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Get a Ricoh quote

Getting a quote from Key Digital is quick and easy to do. Just fill in the form and receive a free quotation by the next working day.

With a wide range of flagship devices available, Key Digital can recommend the perfect photocopier for your needs at the best possible price.

  • Industry-leading supplier with Nationwide coverage
  • Available to buy outright or on a lease rental contract
  • Consumable and maintenance contracts available
  • New and refurbished devices available and in stock

Or call us: 01282 479466

Get a Ricoh quote

Getting a quote from Key Digital is quick and easy to do. Just fill in the form and receive a free quotation by the next working day.

With a wide range of flagship devices available, Key Digital can recommend the perfect photocopier for your needs at the best possible price.

  • Industry-leading supplier with Nationwide coverage
  • Available to buy outright or on a lease rental contract
  • Consumable and maintenance contracts available
  • New and refurbished devices available and in stock

Or call us: 01282 479466

Compare photocopier quotes

Get a quote

Ricoh photocopiers

Ricoh's industry-leading office printers, copiers, fax and scan devices offer a wide range of solutions for businesses and organisations of all sizes. From sturdy products for everyday use to specialised equipment for specific tasks, Ricoh offers innovative energy-efficient technology for your business needs.

Invest with confidence in Ricoh technology from Key Digital, knowing that it won't become obsolete before its end of life. Future-proof your workplace with intelligent technology that grows with your business. Take advantage of what you need as soon as you need it.

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Your photocopying requirements

There is a very wide range of photocopiers on the market. Therefore, there are many purchase options and maintenance considerations to be made.

Before committing to a purchase, there are some key questions you must ask yourself to ensure you acquire the correct device:

  • How much paper do you currently consume?
  • How many devices will you require?
  • Will you need colour or just black and white copies?
  • Do you need additional functions such as faxing, emailing, scanning or secure printing features?
ricoh imc

Cost of a photocopier

An important factor to consider when purchasing a photocopier is the cost, as prices can range from £200-£10,000. The price is influenced by features such as: output size, output speed, capacity and features.

There is the option to buy remanufactured devices for a lower cost than buying new devices. The lowest cost models will often only be able to produce A4 prints and copies, whereas more expensive models can handle increased printing sizes.

Buying a device outright comes with advantages and disadvantages:

Advantages

  • Full ownership of the device
  • Increased freedom of use (can be sold or disposed of at any time)
  • Single payment made when purchasing

 

Disadvantages

  • High upfront cost
  • May require a loan or increased funds
  • Value will decrease over time

 

You must also look at long-term costs for the business, such as:

  • Adding a service agreement
  • Cost of consumables
  • Depreciation
ricoh office device

Rental options

As buying a photocopier outright carries an initial expense, many companies decide to rent/lease devices. Leasing often provides the customer with the option to upgrade the machine during the term, which gives the business more flexibility.

Companies generally decide to lease a device thanks to manageable monthly payments which give them the ability to budget more effectively. The latest photocopier can be procured without having to make a major down payment or purchase.

Renting or leasing a device comes with advantages and disadvantages:

Advantages

  • Consistent monthly costs for easy budgeting
  • No upfront payment or initial funding
  • Flexibility to upgrade during the term with no additional cost

 

Disadvantages

  • Long-term payment consideration
  • Billed every month or every quarter
ricoh imc300

Maintenance agreement

Deciding on a photocopier involves having complete accountability for maintenance. You must decide if you would like to have a maintenance and service agreement in place, or face managing these aspects internally.

A service or maintenance agreement on a photocopier or printer will often include:

  • Toner, ink and other consumables - not including paper
  • Servicing and maintenance of devices - this may or may not include proactive maintenance or annual checkups
  • Types of support available
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