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Why the Cloud Should Be Key to Your Document Management System

The cloud is reshaping business operations and document management for many organisations. It makes it possible to work from anywhere in the world with an internet connection – but what actually is ‘the cloud’? Cloud computing, as it should actually be called, is a way of storing and managing data through the use of the internet so that it can be accessed anywhere at any time. Rather than using traditional applications from software downloaded on a physical computer, cloud computing allows people to access applications via the internet.

So why are so many businesses now choosing cloud computing over more traditional methods?

Work flexibility
Any time, any place – all you need is an internet connection and you can be at work. Furthermore, many cloud application providers also offer mobile apps, meaning there’s a multitude of devices available to work from. This means that businesses can be far more flexible in terms of working hours that they offer to employees without seeing a decrease in productivity.

Disaster recovery
From day 1 a business should have a robust disaster recovery plan, but many organisations fail to have such plans in place as they lack the funds and expertise. However, these are not required with thanks to the cloud – according to Aberdeen Group, small businesses are twice as likely as larger companies to have implemented cloud-based backup and recovery solutions.

Being able to share and edit documents between colleagues is an incredible way to boost productivity and efficiency. There are many cloud-based file sharing applications that will make updates in real time and give employees full visibility of their collaborative work.

Something as simple as losing a memory stick can bankrupt a business – but that won’t happen with cloud computing as all data is stored securely online. There should be no memory sticks in sight as data is all stored via the internet so there is no chance of compromised devices.

Moving to the cloud has more than just personal benefits, the environment gets a little bit of love too. You no longer need to be printing out documents to take home to work on as they can all be accessed online – resources get saved and your carbon footprint is reduced.