Document Archiving
More than ever, your organisation needs a safe, secure home for critical business documents. Employee information, financial records, contracts and more require an organised, secure repository that protects what must not be lost, stolen or compromised.
Master secure archiving and compliance with ease
Struggling with document security and compliance challenges? Protect what must not be lost, stolen or compromised and helps you ensure that critical business information is always accessible and audit-ready.
- Simplify compliance with UK data protection laws like GDPR
- Maintain the confidentiality of sensitive information
- Strengthen business continuity
Unified security for all your documents
Achieve a paperless office reducing security risks and enhancing efficiency. Securely archive all file types in a centralised system: From office documents and emails to paper mail and files from your ERP or CRM. This breaks down information silos, ensuring secure operations and access to information at all times.
Secure collaboration with effective data protection
Eliminate risky paper processes, incomplete information and uncontrolled document access. With user-rights structure, clearly defined processes and unchangeable system entries protect against document loss, misuse and manipulation, while enabling secure collaboration from anywhere.
Transparent document lifecycle and workflows
Take advantage of transparent document capture, approvals and distribution. Track every action taken on a document throughout its entire lifecycle. Traceability ensures you know who has accessed and modified documents, promoting accountability for all your compliance management needs.
Simplified audit management
Got an audit coming up? Strengthen your audit preparation with everything you need, all in one place. Audit-relevant documents stored in a central repository can be quickly retrieved and made available for external or internal review with a complete audit trail in just a few steps.
Prepared for disasters
In the face of fires, floods, or malicious attacks, unprepared organisations can face devastating losses. Secure archiving supports business continuity during emergencies, keeping your critical information safe and accessible when you need it most.
Documents that should be securely archived
Finance and accounting
- Invoices
- Purchase orders
- Shipping receipts
- Delivery notes
- Budget spreadsheets
Human resources
- Resumes
- Certifications and credentials
- Performance reviews
- Expense reports
Legal
- Contracts and templates
- Operating procedures
- Reports
Sales
- Product datasheets
- Marketing brochures
- Presentations and proposals
Benefits
Achieve a paperless office
Digitised information stored in protected digital archives means no more paper in the office: no more lost documents, printing headaches and overflowing file cabinets.
Meet compliance standards
Regulatory compliance standards are designed to protect people and companies. When documents are organised and secured, achieving compliance standards is greatly simplified and expedited.
Prepare for disasters
Natural disasters or malicious attacks can destroy unprepared organisations. Secure archiving supports your disaster recovery processes to help you bounce back from unforeseen catastrophes.
Simplify audit preparation
Secure archiving not only means you know where everything is, but that it’s organised, findable and accessible for audit preparation and delivery.