Office copiers are no longer just machines for duplicating documents – they’re full-fledged networked devices, storing and transmitting sensitive data across your organisation. But as businesses become more connected, the question grows louder: How secure are your copiers?
The Hidden Risks Lurking in Plain Sight
Most modern copiers have hard drives, connectivity options and cloud integrations – making them just as vulnerable to cyberattacks as laptops or servers. Common risks include:
- Data breaches from stored documents on internal hard drives
- Unauthorised access via unsecured network connections
- User negligence, such as leaving sensitive prints in trays
- Outdated firmware creating backdoors for hackers
What Does Copier Security Really Involve?
Securing your office copier means more than just setting a PIN to release print jobs. True protection covers:
- End-to-end encryption of scanned and printed data
- User authentication controls to ensure only authorised use
- Automatic data deletion from hard drives and caches
- Regular firmware updates to guard against vulnerabilities
It’s not just about ticking boxes – it’s about aligning your print infrastructure with your overall cybersecurity posture.
Who’s Responsible? IT Teams or Suppliers?
Your IT department plays a key role in securing your networked devices, but your print provider should be an active partner in this too. That’s where working with a trusted supplier like Key Digital makes all the difference.
How Key Digital Can Help
At Key Digital, we don’t just deliver best-in-class devices – we make sure they’re deployed securely and configured to suit your workflow. Here’s how we support our clients:
✅ Security-first setup with user access control and encryption protocols
✅ Fleet-wide firmware management to ensure regular updates
✅ Audit trail capabilities for compliance and monitoring
✅ End-of-lease data sanitisation to protect sensitive information
✅ Bespoke advice on integrating print security with your wider IT policies
Whether you’re a school safeguarding pupil data or an SME handling sensitive client documents, copier security shouldn’t be an afterthought. Let Key Digital help you make it a strength.
Secure Smarter, Not Harder
Worried your copiers might be a weak link? Book a quick consultation with Key Digital and we’ll guide you through best practices tailored to your environment – from secure device selection to ongoing fleet management.
Get in touch on 01282 479466 or fill in the form here: key-digital.co.uk/contact