With many other business costs mounting at the moment, it’s tempting to overlook the print infrastructure’s impact – until costs quietly spiral out of control. While off-the-shelf printers and consumables may seem convenient upfront, switching to a Managed Print Service (MPS) can streamline operations and significantly cut long-term costs. Here’s why MPS isn’t just the more convenient choice – it’s the more economical one.
The Illusion of Lower Upfront Costs
Retail printers are designed for mass markets. Their initial price tag might be attractive, but that’s only part of the story. Businesses often underestimate:
- High cost per page from inefficient ink and toner usage
- Frequent hardware replacements due to wear and tear
- Underutilisation or over-purchasing of devices not suited for workloads
- Unpredictable maintenance and repair bills
Over time, these “budget buys” bleed the bottom line.
How MPS Slashes Hidden Costs
A Managed Print Service offers a comprehensive solution that aligns with your actual business needs. Here’s how MPS makes a difference:
- Right-sizing your fleet: Evaluating your current usage results in effectively deploying the right number and types of devices – no more, no less
- All-inclusive pricing model: Toner, maintenance, support, and device upgrades roll into a predictable monthly or quarterly cost
- Proactive monitoring and repair: Smart diagnostics and remote monitoring prevent problems before they impact productivity
- Energy and consumable efficiency: Modern MPS systems optimise usage to reduce waste and power consumption
Real Cost Savings, Proven Over Time
Switching to MPS can result in:
- Up to 30% reduction in overall print costs, according to industry analysts
- Improved employee productivity, with fewer breakdowns and IT distractions
- Greater visibility and control over usage through analytics dashboards
- Environmental benefits, which support CSR goals and reduce regulatory risks
Future-Proofing Your Print Infrastructure
When you outsource your print management, you’re not just saving money – you’re gaining strategic insight. As a trusted MPS provider, Key Digital provide regular reviews, data-driven adjustments and scalability options that grow with your business.
In-house print setups may feel convenient, but convenience fades fast when you’re knee-deep in unplanned expenses and device downtime. Managed Print Services aren’t just a printer solution – they’re a business efficiency strategy. For organisations focused on cost optimisation and operational resilience, MPS is the smarter, more sustainable investment.