Digital Workflow
A workflow is any process through which information passes from initiation to completion, this could be an invoice, a purchase order, a holiday request form or a job application.
These documents, traditionally paper documents, are to be reviewed and approved as part of core business processes.
By using Key Digital’s digital workflow transformation tools, these processes can be streamlined to better manage time, cost and drive efficiency.
How can we help?
Start with a personalised demo
Modern web forms simplify, improve and accelerate data collection. Not only are they instantly available to anyone on any device, but forms provide structure to data so it can be used to automate information flow through your team.
Challenges you may be facing
- Bottlenecks occurring when staff are off sick or away on leave
- Slow, manual processes impacting on cashflow and customer service
- Unable to monitor review and approval status of documents
- Tasks are left incomplete or overdue
- Documents get lost or misplaced causing further bottlenecks
Tackle these challenges with digital workflow solutions to increase process efficiency and add untold value – Get in touch!
How we can help
We assess your existing situation, examining your current document workflow process and highlighting key areas of optimisation through digital processes creating a seamless workflow.
- Assign documents to staff members with basic workflow instructions that trigger the document into their task list
- Automatic digital routing for approval, rejection, holding or amendments with multiple-stage authorisation as necessary
- Custom notifications let you know when a workflow requires your attention
- Substitution rules allow workflows to be completed even in staff absence
- Full audit trail and workflow history of every document and process
- Mobile approvals and authorisations available via iOS and Android
Key benefits
- Realise significant time savings across the board with leaner workflows
- Free up staff time to focus on revenue-generating activities
- Full transparency of documents and location for easy audit management
- Improve cashflow by streamlining accounts department processes
- Easy collaboration with staff in different locations or those working remotely
- Save valuable office space with digital document management
Case studies
B&M Retail
Retail | Liverpool, UK
Rapid growth can overwhelm individual departments. At retail giant B&M, the Human Resources department could hardly keep up with new hires. Today, a digital document management system controls the entire onboarding process for the company.
Young Automotive Group
Retail | USA
A premier car sales company, Young Automotive Group, based in the USA, digitises human resources operations to speed up processes, eliminate unnecessary travel, reduce delays, decrease paper usage and cut down expenses.
Digitising employment procedures reduces cumbersome paper processes
"I was on the phone with a new hire instructing how to fill out our digital forms. He pressed the button and the form “disappeared.” When I told him I already got the form on my end, he was impressed by how quickly our system works.”
- SharRee Shupe, HR Generalist, Young Automotive Group, Layton, UT
Tyrol Air Ambulance
Service Provider | Innsbruck, Austria
As one of the leading air ambulances in Europe, Tyrol Air Ambulance offers thousands of injured or sick people help abroad every year. A document management system ensures efficient work processes that are automatically documented and can be clearly traced.
Increased competitiveness through digital document management
"Since using theis solution, our processes are automatically documented and can be clearly traced. By digitising processes and documents, we are creating a future-oriented foundation to expand our business."
- Hemma Niederegger, Project Manager Sales & Marketing, Tyrol Air Ambulance, Innsbruck