Data Capture
Data capture is self-explanatory – it’s any instance where you need to collect data! That data might be information from an invoice that needs to be keyed into your accounts package, a holiday request form that needs to be filled out to update an attendance report or simply a letter or email that needs to be filed away and indexed. Data capture is embedded in every business – but there are ways to make it easier. Thanks to our solutions you can:
- Remove manual data entry
- Guarantee data capture accuracy
- Use in-built OCR search engine to find any character on any page in your entire archive
- Save hours of time and resources lost to inefficient data capture
How can we help?
Start with a personalised demo
Modern web forms simplify, improve and accelerate data collection. Not only are they instantly available to anyone on any device, but forms provide structure to data so it can be used to automate information flow through your team.
Challenges you may be facing
- Wasted time from manually copying and keying data from paper to existing systems
- Difficulty managing and organising shared folders costing time and highly susceptible to misfiling
- High volumes of data needing to be captured taking up staff time and resources, often rerouted from other tasks
- Ensuring accuracy can be difficult to control and is often discovered when it’s too late
- Human error than cannot be avoided
How we can help
Your employees drive your business, they are all fundamental to the overall success of a business and time-consuming data capture processes can slow them down. From Finance and HR departments to Sales and Marketing, every department relies on some form of capture data. With our solutions, we automate data capture to make it faster and more accurate – all allowing value-driving task to be accomplished in the most efficient way.
- Automatically capture document data with full OCR (Optical Character Recognition)
- Intuitively capture specific pieces of information from a document to begin process routing
- Use Intelligent indexing to recognise regular documents and capture everything automatically based on crowd-learning
- Automatically capture incoming emails and store them in organised folders
Integration to input captured data into existing software packages and systems - Capture data off-site and offline with mobile forms
Case studies
Contract Vehicles Limited (CVL)
Logistics | Leeds, West Yorkshire
CVL manages fleets of over 12,000 vehicles for customers from Great Britain and Ireland. Thanks to digital document management, the volume of paper has drastically been reduced and processes made faster, more transparent and more customer-friendly.
Using the digital processing of documents to provide top customer service
"We have succeeded in replacing error-prone, paperbased workflows with automated digital processes. Employees and customers alike benefit from the solution, both in the form of higher efficiency and an improved service level.”
- Geoff Swaby, IT Manager, Contract Vehicles Limited (CVL), Leeds, West Yorkshire
Great Ormond Street Hospital
Healthcare | London, UK
By using 7 Epson WorkForce flatbed A3 network scanners throughout the hospital recovery areas, Great Ormond Street Hospital (GOSH) is alleviating pressure on its busy on-site scanning bureau - and ensuring that patients can be treated as soon as possible
GOSH is alleviating pressure on its busy on-site scanning bureau - and ensuring that patients can be treated as soon as possible
"The Epson OS-70000N scanner was the only product we found that met our needs. Not only was it perfectly suited for the task, but it was cheaper than we estimated and in fact very costeffective."
- Kamlesh Tailor, ICT Endpoint Engineer, Great Ormond Street Hospitals, London
Jura Products
Manufacturing | Clone, Lancashire
Fully automatic Jura coffee makers prepare freshly brewed coffee at the touch of a button. The digital archive of the company’s British branch works just as seamlessly: documents are stored automatically and immediately made available.
Benefitting from improved customer service with speedy archive access
"Since documents are now available at the touch of a button, we have been able to significantly improve our customer service. It has become one of the most important tools for our daily work.”
- Anton Dreyer, Digital Operations Manager, Jura Products, Colne, United Kingdom