Get a photocopier quote
Getting a quote from Key Digital is quick and easy to do. Just fill in the form and receive a free quotation by the next working day.
With a wide range of flagship brands available, Key Digital can recommend the perfect photocopier for your needs at the best possible price.
- Industry-leading photocopier brands including Xerox, Ricoh and Epson
- Available to buy outright or on a lease rental contract
- Consumable and maintenance contracts available
- New and refurbished devices available and in stock
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Types of photocopiers
Multifunctional Devices (MFDs)
Multifunctional devices (MFDs) - sometimes known as multifunctional printers (MFPs) - are able to copy, print, scan, fax, email and more, with modern devices integrating cloud solutions. Multifunction devices can come as desktop devices or as larger floor-standing devices. These devices can often be fitted with a range of finishers or additional paper cassettes.
Suitable for small office spaces or for individuals to use, desktop photocopiers are still capable of performing essential tasks that you would expect from larger devices. However, they are usually - but not always - limited to A4 printing at fairly low print volumes.
Your photocopying requirements
There is a very wide range of photocopiers on the market. Therefore, there are many purchase options and maintenance considerations to be made.
Before committing to a purchase, there are some key questions you must ask yourself to ensure you acquire the correct device:
- How much paper do you currently consume?
- How many devices will you require?
- Will you need colour or just black and white copies?
- Do you need additional functions such as faxing, emailing, scanning or secure printing features?
Cost of a photocopier
An important factor to consider when purchasing a photocopier is the cost, as prices can range from £200-£10,000. The price is influenced by features such as: output size, output speed, capacity and features.
There is the option to buy remanufactured devices for a lower cost than buying new devices. The lowest cost models will often only be able to produce A4 prints and copies, whereas more expensive models can handle increased printing sizes.
Buying a device outright comes with advantages and disadvantages:
- Full ownership of the device
- Increased freedom of use (can be sold or disposed of at any time)
- Single payment made when purchasing
- High upfront cost
- May require a loan or increased funds
- Value will decrease over time
You must also look at long-term costs for the business, such as:
- Adding a service agreement
- Cost of consumables
As buying a photocopier outright carries an initial expense, many companies decide to rent/lease devices. Leasing often provides the customer with the option to upgrade the machine during the term, which gives the business more flexibility.
Companies generally decide to lease a device thanks to manageable monthly payments which give them the ability to budget more effectively. The latest photocopier can be procured without having to make a major down payment or purchase.
Renting or leasing a device comes with advantages and disadvantages:
- Consistent monthly costs for easy budgeting
- No upfront payment or initial funding
- Flexibility to upgrade during the term with no additional cost
- Long-term payment consideration
- Billed every month or every quarter
Deciding on a photocopier involves having complete accountability for maintenance. You must decide if you would like to have a maintenance and service agreement in place, or face managing these aspects internally.
A service or maintenance agreement on a photocopier or printer will often include:
- Toner, ink and other consumables - not including paper
- Servicing and maintenance of devices - this may or may not include proactive maintenance or annual checkups
- Types of support available